Administrative Assistant job description template with salary range

Administrative Assistant
Location: [City, State] (on-site / hybrid / remote in [states])

About the role
You'll keep our office and our team organised and running smoothly.

What you'll do
• Manage calendars, travel and meetings
• Answer phones and greet visitors
• Order supplies and coordinate vendors
• Prepare documents and keep records

What you'll bring
• Strong organisation
• Proficiency with office software
• Friendly, professional manner

Compensation
Pay: $[MIN]–$[MAX] per hour, based on experience and skills.

Benefits
• Medical, dental and vision insurance
• [Retirement plan and employer match]
• [Number] days of paid time off, plus paid holidays
• [Other benefits: parental leave, learning budget, etc.]

[Company] is an equal opportunity employer.

What makes this posting compliant

• A specific pay range. 15 states currently require a salary or wage range in job postings: California, Colorado, Connecticut, District of Columbia, Hawaii, Illinois, Maine, Maryland, Massachusetts, Minnesota, New Jersey, New York, Vermont, Virginia and Washington. Use the minimum and maximum you genuinely expect to pay, written as an hourly rate.
• Benefits. Colorado, Connecticut, Illinois, Maryland, Minnesota, New Jersey and Washington also require a general description of benefits. The benefits block covers that; list what you actually offer.
• Where the job is done.Which law applies depends on where the role can be performed. For remote roles, name the states you’ll hire in, because each one’s law can apply.

Common mistake for this role: Post the hourly rate range, and describe any overtime eligibility in the benefits section.

Thresholds, cities and effective dates differ by state; see every state that requires salary ranges or format a range with the pay range builder.